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Info for Ace Race Tournament Directors
Who can run an Ace Race? Anyone!

No previous experience as a disc golf Tournament Director is needed to run a successful Ace Race.

How it works

Event window: Your event must be scheduled in August, September or October. The earlier you schedule, the sooner you can begin to promote your Ace Race and build your field of players.

TD package: We provide everything you need: player packs, a grand prize, promotional posters, scorecards, registration sheets, tee flags, pencils, and an event banner... all FREE except player packs and shipping costs. To get started, all you need to do is get registered and start promoting your event to bring the players out!

Make money: Ace Race is set up to allow you to make money for each player who attends... after all, you're doing much of the work! You can then use that profit for your club, a partner charity, course improvements, buy your players lunch... whatever you like.

Free baskets for the top events! The top three events with the most players win a free Chainstar basket from Discraft. See additional details in your TD info pack.

Please note that all TD information -- including TD pack contents, player pack contents and costs -- is subject to change without notice.



2014 EVENT REGISTRATION IS NOW OPEN


"The support and promotion that Discraft gives to the local Ace Race tournaments brings players from *all* over. We had people come from all directions in a 50 mile radius of Horicon. We were incredibly pleased with this." - Dan Buchner, Horicon Wisconsin Ace Race TD
Common TD Questions and Answers:

Click for the answers


Q: How do I order my player packages, and when do I need to pay?
 
A: US events: Events within North America must order online. Password: runit
You will need a valid credit card to order. Orders cannot be processed until payment is received. Orders from outside of North America cannot be processed online. Please contact us and we will process your order via email or phone.
 

 
Q: When should I order my player packages?
 
A: Two weeks before your event for orders from the continental United States. International Ace Races should order three weeks ahead. We also suggest that events being held on military bases provide us with an off-base address for shipping purposes to ensure prompt delivery. We begin accepting orders on July 16, 2012. Regardless of when you order, your player packs will not be sent until just prior to your event. You will be notified via email when your order ships, add auto-notify@ups.com to your email address book to ensure the notice arrives.
 

 
Q: What is the minimum number of player packages I can order?
 
A: Twenty.
 

 
Q: What will my costs be?
 
A: The TD package is free (including banner, tee flags, pencils and grand prize). Your costs are $18 US per player package plus shipping costs (approximately $1 - $2 per player pack). Player entry fees are $25 US, so the remainder is profit for you, your club or your charity… or use the extra to provide additional prizes or other player perks.
 

 
Q: How do I determine how many player packages I should order?
 
A: The easiest way is to pre-register your players. Many Ace Race events will order a 'cushion' amount of additional packages to cover players who show up the day of the event. Depending on how much you've promoted, ordering an additional ten to twenty player packages is generally considered safe.
 

 
Q: If I order more player packages than I use, can I return the unused packs?
 
A: TDs are responsible for all player packages ordered, returns will not be accepted. However, if you do end up with more than you use, it is very easy to get your investment back, since the package is worth significantly more. You could sell one of the discs for $15, and have the rest of a package available for club giveaways, etc.
 

 
Q: Can I order specific colors and weights on my player pack discs?
 
A: No. We will do our best to ship you the widest selection of weights and colors as possible, but variations ultimately depend on what is in stock at the time of your order.
 

 
Q: Can I order (XX) number of player packages now, and more later if I need to?
 
A: Yes, as long as each additional order is at least ten packages. Keep in mind that you are also paying shipping costs, and these costs will go up if you're ordering multiple shipments.
 

 
Q: One of my players wants to throw discs he got at an Ace Race earlier in the season. Can I charge him less and just not give him a player package?
 
A: No. All entry fees must be the same ($25 or international equivalent), all players must receive a player pack and use the new discs in it. In an effort to keep the event as fair as possible for all participants, no "seasoned" discs are allowed.
 

 
Q: Is my Ace Race sanctioned by the PDGA?
 
A: No. As a result, anyone may participate regardless of PDGA membership.
 

 
Q: My park is asking me to insure my event. Does Ace Race offer insurance?
 
A: No. It is very rare that a park won't automatically cover your event, but budget cuts have caused a few to request outside insurance. It is very low in cost, we suggest you contact your home or auto insurance company and ask.
 

 
Q: There is already an Ace Race scheduled in my area. Can I still run one?
 
A: Possibly. We typically prefer a 30-mile buffer between potentially competing events, but some exceptions are made in more heavily populated areas. Previously scheduled events receive priority. Even with Discraft approval, you will most likely have to also obtain approval from the first event's TD. If that fails, Discraft reserves the right to defer to the initially scheduled event, and may request location changes to the second event, or to deny that event from participating.
 

 
Q: What happens if I don’t follow the rules?
 
A: Discraft reserves the right to refuse anyone the opportunity to run an Ace Race. Reasons for refusal/sanctions can include but are not limited to: providing false information, failure to follow event rules, altering entry fee or prizes without permission, failure to properly distribute prizes, purchasing player packs with the intention of retail sales, cancellation of a scheduled event without notice, scheduling an event with no intention of holding it (aka zone blocking).
 

 
Q: What if I need to change my event date?
 
A: That isn't a problem, as long as your new date is within Aug, Sep or Oct. To change your info, you must fill out the form on http://www.sportdiscs.com/acerace_13change.html so adjustments can be made to the master calendar.
 

 
Q: Can I run more than one event?
 
A: Yes, although they must be at least 30 miles apart, except for special arrangements with Ace Race HQ.
 

 
Q: Discraft is giving away baskets to the top events. How does Discraft determine how many players attend my event… can't I just make up a number to report?
 
A: The number of players per event will be based solely on the number of player packages shipped to that event. 2010 Ace Race Event Directors are eligible to win a Chainstar basket, which will be awarded to the top three events worldwide with the most players. "An Ace Race event' is considered to be 1) held on one or two consecutive days, and 2) held on a maximum of two separate courses within a five mile radius (by special arrangement only).
 

 
Q: I am a retailer, and Ace Race is a great deal. Can I buy player packages with the intention of reselling them?
 
A: No. Ace Race prices are low to enable a fun and affordable event for players. While retailers are encouraged to run Ace Race events, purchase with the intent of resale is forbidden. Any business found in violation of this policy may lose its ability to order future products direct from the manufacturer, and instead be required to purchase Discraft products from a wholesaler.
 

 
Q: Discraft recommends I shorten the holes on my course to between 180 and 250 feet for the Ace Race. Can I go shorter? How do I best shorten up some of my course's long holes?
 
A: You may shorten your holes to give more players a chance. Remember that the more aces hit during your event, the more fun it is! Discraft will provide you with free flags that you can use to create Ace Race tee areas on the day of the event. You can order these (limit 48 flags per event) when ordering your player packages.
 

 
Q: How does my Facebook event work?
 
A: Due to changes in how Facebook manages its Events feature, we can no longer create these pages for you. You are encouraged to create your own, visit http://www.facebook.com/help/events/create to get started.
 

 
Q: How does the wholesale disc program work?
 
A: One of the benefits of running an Ace Race is the ability to purchase other Discraft products at wholesale prices. You can offer them to your players for resale to further increase your event's fundraising potential. Program details are available at http://discgolfacerace.com/wholesale.html
 

 
Q: Can I bring in additional sponsors?
 
A: Yes. You are encouraged to make your event as big and successful as possible.
 

 
Q: I want to create separate divisions. Can I break up the Grand Prize between them?
 
A: No. You may create separate divisions if you like (some events like to create a junior's and/or a women's division), but the Grand Prize must be awarded to your top division, and cannot be broken up. If you make separate divisions, you must generate prizes for additional divisions on your own through sponsorships or club donations.
 

 
Q: I want to serve lunch to my players. Is it okay to increase my entry fee to $30 to cover the cost?
 
A: No. All Ace Race entry fees must be $25 (or equivalent for international events). If you want to offer additional side games or other benefits such as lunch, these must be optional for all players and not mandatory.
 

 
Q: What is the name of the 2012 Ace Race disc, and is it PDGA approved?
 
A: 2012's prototype disc is PDGA approved and has been renamed the Zombee. It is now available at disc golf retailers worldwide.
 
Important TD Links
  • Register your event
  • Reg forms and scorecards
  • Logos for print and web
  • Poster downloads
  • Wholesale program
  • Order player packs
  • TD Step-By-Step Checklist

    1) Choose your date.
    It must be within August, September or October. Check the calendar to make sure you won't conflict with a previously scheduled Ace Race in your area. We generally limit events to one per community, but exceptions are made in more heavily populated areas. It is also courteous to make sure you aren't scheduling over another local disc golf tournament, so check with the local club(s).

    2) Register your event.
    This will get you onto the event calendar and lock in your local area. If you have a web site to help promote your event, be prepared to give us the URL during registration and we will help you to promote it. Once registered you will receive the complete TD info kit via email.

    3) Promote.
    Getting the word out can help you grow a bigger field of players -- and bigger profits for yourself, your club or your charity. Spread the word via the Web. Get listed on your local, state and regional events calendars. Put up posters (we will send you several of these for free beginning in June or shortly after you register) at your local courses.

    4) Pre-register your players.
    By signing up and collecting player entry fees ahead of time, you will help yourself in two ways: it will give you a good idea of how many player packs to order as your event nears, and it will help defray any initial out-of-pocket costs to you before the event, since you can then order your player packs using player entry fees instead of your own funds.

    5) Order your player packs.
    To ensure timely delivery, we strongly suggest you send your order two weeks before your event, or three weeks for events outside of the continental US. It is also a good idea to order 10 to 20 extra packs extra to accommodate players who show up to play but never pre-registered. You will need a valid credit card at the time of your order. Your player pack shipment will also include your grand prize, banner, pencils and tee flags.

    6) Event day!
    Get to the course plenty early to shorten holes as needed and other set up chores. Bring a camera and video camera to share your event with us, and have a great time!

    tips for a

    Bigger, Better Ace Race


    Scott Papa of Olalla, Washington consistently runs one of the largest Ace Races, hosting over 200 players each year. In 2011 he had 309(!) players, making his the biggest Ace Race ever and the biggest disc golf event in Northwest history. We asked how he draws such a big crowd:

    "The thought of tournaments -- that is, competition -- scares off a ton of casual players. Ace Race is built for casuals, so I go to a lot of effort to let them know that it's NOT a tournament, but just for fun."

    "We promote early and emphasize what a great deal it is. We make the holes really short to encourage a lot of aces. We also allow people to play during a larger time frame, so they can show up at 10am or 2pm or whenever and still play."

    "Finally, we incorporate other fun stuff like putting contests, optional lunch, and a ton of prizes for wacky categories like youngest player, farthest traveled, tallest player, etc. It's always a blast!"

    Professional disc golfer Scott Papa is the Instructional Editor for Disc Golfer Magazine, and a longtime member of Team Discraft.

    BAM! Easy Ways To Spice Up Your Ace Race


  • Create an optional cash side-pot for aces, and let players buy into it if they like (for example: pay $2 to buy in, and all aces for the day or round split the pot).

  • Schedule optional side events. Possibilities include putting contest, jumbo toss/ring of fire, bocce disc games, distance contest, maximum time aloft contest, mini games, etc.

  • Give prizes for wacky categories such as farthest traveled, youngest player, shortest drive, etc.

  • Post-race doubles: you could make it with Ace Race discs only, or each team member must use Ace Race disc for at least one shot per hole, or team players alternate using only Ace Race disc on each hole.

  • Schedule a potluck lunch: make a huge pot of chili or grill some burgers and ask players to bring a dish to pass. Or make it a chili cook-off!

  • Sell mulligans as a fundraiser. A mulligan is a second chance to drive on the hole of the player's choice. This popular idea puts the 'fun' in 'fundraiser!' Example: one mulligan for $2, or six for $10. Purchased from the TD before the round, the TD then marks the player's card with the number of mulligans, and the player must indicate on what holes he or she threw an extra drive.

  • Encourage car pooling by announcing a "green driving" prize: anyone who shows up in a vehicle with four players or more will have their names put into a lottery to win a free Ace Race entry.


    Remember this important key to success: the more fun players have, the more likely it is that they will return the following year and bring additional friends with them.
  • Quality.  Consistency. Discraft