Event window: Your event must be scheduled in August, September or October. The earlier you schedule, the sooner you can begin to promote your Ace Race and build your field of players.
TD package: We provide everything you need: player packs, a grand prize, promotional posters, scorecards, registration sheets, tee flags, pencils, and an event banner... all FREE except player packs and shipping costs. To get started, all you need to do is get registered and start promoting your event to bring the players out!
Make money: Ace Race is set up to allow you to make money for each player who attends... after all, you're doing much of the work! You can then use that profit for your club, a partner charity, course improvements, buy your players lunch... whatever you like.
Super Events: Wrangle yourself 150+ players and your grand prize becomes a Chainstar basket! See additional details in your TD info pack.
Please note that all TD information -- including TD pack contents, player pack contents and costs -- is subject to change without notice.
"This was the first event I have run and Discraft made it super simple! Loved it can't wait to host another one!" - Ben Stiles, Columbia SC Ace Race TD
"The support and promotion that Discraft gives to the local Ace Race tournaments brings players from *all* over. We had people come from all directions in a 50 mile radius of Horicon. We were incredibly pleased with this." - Dan Buchner, Horicon Wisconsin Ace Race TD
"Played my first Ace Race today at French Creek in PA! I didn't get any aces but had a blast playing, and with the player pack we all got I feel like a winner! If there is one in your area you gotta try it!" - Joe Ehrhart Jr, player
A: Two weeks before your event for orders from the continental United States. International Ace Races should order three weeks ahead. We also suggest that events being held on military bases provide us with an off-base address for shipping purposes to ensure prompt delivery. Regardless of when you order, your player packs will not be sent until just prior to your event. You will be notified via email when your order ships, add email@example.com to your email address book to ensure the notice arrives.
A: The TD package is free (including banner, tee flags, pencils and grand prize). Your costs are $21 US per player package plus shipping costs (approximately $1 - $2 per player pack). Player entry fees are $30 (US mandatory), up to US$45 (non US, at TD discretion) so the remainder is profit for you, your club or your charity… or use the extra to provide additional prizes or other player perks.
A: The easiest way is to pre-register your players. Many Ace Race events will order a 'cushion' amount of additional packages to cover players who show up the day of the event. Depending on how much you've promoted, ordering an additional ten to twenty player packages is generally considered safe.
A: TDs are responsible for all player packages ordered, returns will not be accepted. However, if you do end up with more than you use, it is very easy to get your investment back, since the package is worth significantly more. You could sell one of the discs for $15, and have the rest of a package available for club giveaways, etc.
A: No. All entry fees must be the same ($30 US, up to $45 for international events), all players must receive a player pack and use the new discs in it. In an effort to keep the event as fair as possible for all participants, no "seasoned" discs are allowed.
A: No. It is very rare that a park won't automatically cover your event, but budget cuts have caused a few to request outside insurance. It is very low in cost, we suggest you contact your home or auto insurance company and ask.
A: Possibly. We typically prefer a 30-mile buffer between potentially competing events, but that zone can shrink in more heavily populated areas. Previously scheduled events receive priority. Even with Discraft approval, you will most likely have to also obtain approval from the first event's TD. If that fails, Discraft reserves the right to defer to the initially scheduled event, and may request location changes to the second event, or to deny that event from participating.
A: Discraft reserves the right to refuse anyone the opportunity to run an Ace Race. Reasons for refusal/sanctions can include but are not limited to: providing false information, failure to follow event rules, altering entry fee or prizes without permission, failure to properly distribute prizes, purchasing player packs with the intention of retail sales, cancellation of a scheduled event without notice, scheduling an event with no intention of holding it (aka zone blocking).
A: That isn't a problem, as long as your new date is within Aug, Sep or Oct. To change your info, you must fill out an online form (see your TD info kit for link) so adjustments can be made to the master calendar.
A: No. Ace Race prices are low to enable a fun and affordable event for players. While retailers are encouraged to run Ace Race events, purchase with the intent of resale is forbidden. Any business found in violation of this policy may lose its ability to order future products direct from the manufacturer, and instead be required to purchase Discraft products from a wholesaler.
A: You may shorten your holes to give more players a chance. Remember that the more aces hit during your event, the more fun it is! Discraft will provide you with free flags that you can use to create Ace Race tee areas on the day of the event. You can order these (limit 48 flags per event) when ordering your player packages.
A: One of the benefits of running an Ace Race is the ability to purchase other Discraft products at wholesale prices. You can offer them to your players for resale to further increase your event's fundraising potential. Program details are available at http://discgolfacerace.com/wholesale.html
A: No. You may create separate divisions if you like (some events like to create a junior's and/or a women's division), but the Grand Prize must be awarded to your top division, and cannot be broken up. If you make separate divisions, you must generate prizes for additional divisions on your own through sponsorships or club donations.
A: No. All Ace Race entry fees must be $30 (or up to US$45 for international events). If you want to offer additional side games or other benefits such as lunch, these must be optional for all players and not mandatory.
1) Choose your date. It must be within August, September or October. Check the event map to make sure you won't conflict with a previously scheduled Ace Race in your area. We generally limit events to one per community, but exceptions are made in more heavily populated areas. It is also courteous to make sure you aren't scheduling over another local disc golf tournament, so check with the local club(s).
2) Register your event. This will get you onto the event calendar and lock in your local area. If you have a web site to help promote your event, be prepared to give us the URL during registration and we will help you to promote it. Once registered you will receive the complete TD info kit via email.
3) Promote. Getting the word out can help you grow a bigger field of players -- and bigger profits for yourself, your club or your charity. Spread the word via the Web. Get listed on your local, state and regional events calendars. Put up posters (we will send you several of these for free beginning in June or shortly after you register) at your local courses.
4) Pre-register your players. By signing up and collecting player entry fees ahead of time, you will help yourself in two ways: it will give you a good idea of how many player packs to order as your event nears, and it will help defray any initial out-of-pocket costs to you before the event, since you can then order your player packs using player entry fees instead of your own funds. The easiest way to pre-reg your players is by using our partners at DiscGolfScene, where you'll get VIP treatment for your event listing and online player reg.
5) Order your player packs. To ensure timely delivery, we strongly suggest you send your order two weeks before your event, or three weeks for events outside of the continental US. It is also a good idea to order 10 to 20 extra packs extra to accommodate players who show up to play but never pre-registered. You will need a valid credit card at the time of your order. Your player pack shipment will also include your grand prize, banner, pencils and tee flags.
6) Event day! Get to the course plenty early to shorten holes as needed and other set up chores. Bring a camera and video camera to share your event with us, and have a great time!
Scott Papa of Olalla, Washington consistently runs one of the largest Ace Races, hosting over 200 players each year. In 2011 he set a new record of 309(!) players, making it the biggest Ace Race to that point and the biggest disc golf event in Northwest history. We asked how he draws such a big crowd:
"The thought of tournaments -- that is, competition -- scares off a ton of casual players. Ace Race is built for casuals, so I go to a lot of effort to let them know that it's NOT a tournament, but just for fun."
"We promote early and emphasize what a great deal it is. We make the holes really short to encourage a lot of aces. We also allow people to play during a larger time frame, so they can show up at 10am or 2pm or whenever and still play."
"Finally, we incorporate other fun stuff like putting contests, optional lunch, and a ton of prizes for wacky categories like youngest player, farthest traveled, tallest player, etc. It's always a blast!"
Professional disc golfer Scott Papa is the Instructional Editor for Disc Golfer Magazine, and a longtime member of Team Discraft.
Create an optional cash side-pot for aces, and let players buy into it if they like (for example: pay $2 to buy in, and all aces for the day or round split the pot).
Schedule optional side events. Possibilities include putting contest, jumbo toss/ring of fire, bocce disc games, distance contest, maximum time aloft contest, mini games, etc.
Give prizes for wacky categories such as farthest traveled, youngest player, shortest drive, etc.
Post-race doubles: you could make it with Ace Race discs only, or each team member must use Ace Race disc for at least one shot per hole, or team players alternate using only Ace Race disc on each hole.
Schedule a potluck lunch: make a huge pot of chili or grill some burgers and ask players to bring a dish to pass. Or make it a chili cook-off!
Sell mulligans as a fundraiser. A mulligan is a second chance to drive on the hole of the player's choice. This popular idea puts the 'fun' in 'fundraiser!' Example: one mulligan for $2, or six for $10. Purchased from the TD before the round, the TD then marks the player's card with the number of mulligans, and the player must indicate on what holes he or she threw an extra drive.
Encourage car pooling by announcing a "green driving" prize: anyone who shows up in a vehicle with four players or more will have their names put into a lottery to win a free Ace Race entry.
Remember this important key to success: the more fun players have, the more likely it is that they will return the following year and bring additional friends with them.